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Records Management

Framework Agreement Description

The Records Management Framework covers the provision of off-site storage of traditional paper archiving and retrieval, scanning, electronic capture and disposal. There is the scope to make substantial savings by consolidating storage solutions when transitioning from paper records to electronic.


Framework Agreement Information

Records Management [224KB]

Records Management

When does it start?
01 March 2016 - 28 February 2020

Who can take advantage?
All NHS SBS Members and Associate Members


Who developed it?
Greater Manchester West Mental Health, Staffordshire and Stoke-On-Trent PT, Bridgewater Community Healthcare, North West Ambulance Services and Salford Royal were significantly involved in all aspects of the procurement process and robustly evaluated the appointed suppliers.
They were supported in this by NHS Shared Business Services.

Why should I use it?
Covering traditional paper archiving and retrieval functions, plus extended scope to support the development of an electronic document and records management system with the selected records management provider
With a wide range of expertise and the ability to sub-contract to other specialist suppliers to
deliver comprehensive end to end services
End to End services from standard document storage & retrieval to a move to digitisation of
records and roll out of an EDMS solution
Removes the requirement for NHS organisations to run costly individual procurement
exercises, saving significant time and resources
Customers will be able to tap into services and configure service offerings to meet individual organisational requirements. Suppliers will be expected to work in partnership with participating authorities to develop and tailor services over the life of the contract
Offers NHS Organisations a cost effective and compliant route to Market to meet EU
procurement regulations
Controlled maximum prices; additional savings to be made through transition from paper based
archiving to more efficient digitisation


What is on offer?

  • Document storage and retrieval
  • Box handling services
  • File handling services
  • Transition from incumbent provider
  • Scanning
  • End-of-life disposal
  • Document management system
  • Manage, track and barcode records
  • Electronic Document Records Management Systems (EDRMS)


Framework Agreements & Support Framework Agreements & Support

Supplier Details

 Box-it UK Ltd DataSpace UK Ltd Restore Plc Document Management Services
 Capita Business Services Limited EDM Group Limited Uniscope International ltd
 Cleardata UK Limited Northgate Public Services (UK) Limited 


Related Frameworks

You might also be interested to find out more about our other similar frameworks:

Healthcare Clinical Information Systems


Framework Contact Info Telephone

E: NSBS.contractenquiries@nhs.net

For more framework agreements see our  Framework Agreements Portfolio [401KB]

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