Framework Agreement Description

Travel Management, Expense Management and Workspace Optimisation

Reference: SBS/19/SB/ZXS/9422
Potential saving opportunities 10% – 20%

The Travel Management, Expense Management and Workspace Optimisation Framework Agreement provides a compliant route to access a range of travel management services, expense management and workspace optimisation services. The framework agreement boasts some award winning and industry leading providers. Covered within this framework are travel services including rail services, car hire, conference and events management, accommodation, airport parking and lounge services. The expense management arm of this framework enables a reduction of manual processing of expense claims and a better governance of expenditure. Workspace optimisation solutions, which sense activity within a meeting room or workspace, including desk spaces, provides real time and instant information on workspace availability for room visual displays or room booking systems. This framework agreement can save the NHS and public sector organisations valuable time and money in the procurement process.

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Travel Management, Expense Management and Workspace Optimisation (PDF) [156.84 KB]

Framework Agreement Information

What is the framework agreement duration?
01 May 2020 – 30 April 2024

Who can take advantage of the framework agreement?
All Approved Organisations including both NHS and non-NHS / Wider Public Sector

What does this framework agreement cover?

  • Travel Management
    • Rail (including Cross Channel)
    • Domestic, European and International Air
    • Travel
    • Ferry Services
    • Accommodation, including Hotels
    • Passport & Visa Services
    • Airport Parking Services
    • Coach Hire/Taxi’s/Private Cars
    • Airport Lounges
    • Conference and Event Planning
    • Conference and Event Management
    • Venue hire
  • Expense Management
    • Reduction of manual processing of expense claims by employees and accounts payable; better governance of expenditure claimed outside of policy (both for tax reporting and internal control / cost reduction) etc.
  • Workspace Optimisation

What are the benefits of using this framework agreement?
OJEU COMPLIANCE
A detailed procurement exercise has taken place to ensure that suppliers selected are appropriate in terms of meeting all legislative requirements. Therefore, no formal tendering is required, saving valuable time and money in the procurement process.

FLEXIBLE
Customers will be able to tap into services and configure service offerings to meet individual organisational requirements. Suppliers will be expected to work in partnership with contracting authorities to develop and tailor services over the life of the contract.

CHOICE OF AWARD
Contracting authorities have the ability to call off directly where the terms laid down in the framework agreement are precise enough or alternatively, a further competition can be conducted via the framework agreement.

INNOVATION
The appointed suppliers will be able to introduce technological and cost-saving innovative services throughout the life of the agreement.

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Supplier Details

Service / Lot Supplier
Travel Management (Lot 1) arrangeMY
Travel Management (Lot 1) Corporate Travel Management (North of England) Ltd – Previously Redfern Travel Ltd
Expense Management (Lot 2) Chrome River
Expense Management (Lot 2) ExpenSys
Expense Management (Lot 2) Point Progress
Expense Management (Lot 2) Webexpenses
Workspace Optimisation (Lot 3) Flexicount
Workspace Optimisation (Lot 3)  Matrix Booking

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