Accurate patient records are the foundation of good clinical care delivery for the NHS, enabling you to deliver safe and efficient patient care based on accurate records 

The national continuity and digitisation of GP records programme aims to make all GP records continuous and digital at the point of use. This will reduce the administrative burden on primary care, improve patient care, release estates capacity, and contribute to the NHS net zero goal. 

The Document Storage, Records Management and Integrated Solutions Framework Agreement provides a comprehensive scope that covers digitisation and scanning, as well as traditional paper archiving and retrieval functions, supporting you to achieve the aims of the national programme. It also aids the development of an electronic document and records management system with the selected records management provider and includes a lot for human tissue storage. 

This framework agreement forms part of a wider solution that focusses on digital transformation for better patient outcomes, helping to achieve NHSE digital transformation targets. Find out more here. 

Framework Agreement Information

What dates is the framework agreement active?
12 July 2021 – 11 July 2025
(incl 1 x 24 month extension)

Who can take advantage of the framework agreement?
NHS and Public Sector Organisations

What does this framework agreement cover?
The Document Storage, Records Management and Integrated Solutions Framework Agreement covers all document and records storage, scanning and digitisation, electronic document records management systems and human tissue storage requirements.

The framework agreement has been structured in the following lots:
Additional new requirements within the scope of the framework agreement and services included, such as; cloud-based storage, robotic process automation (RPA), machine learning, plus many more.

  • Lot 1 Records Management
  • Lot 2 Human Tissue Storage
  • Lot 3 Scanning and Digitisation
  • Lot 4 Electronic Document Records Management Systems
  • Lot 5 One Stop Shop

What are the benefits of using this framework agreement?
OJEU AVOIDANCE
A compliant procurement exercise has been already undertaken to ensure that the framework agreement suppliers meet all key standards and requirements, saving valuable time and resources.

DIRECT AWARD
Ability to directly award a contract to approved suppliers on the framework agreement providing a timely and compliant route to market to meet your requirements.

FURTHER COMPETITION
Opportunity to run a further competition to meet the bespoke requirements of each organisation as well as helping to drive further competitive pricing

QUALITY OF SERVICE PROVISION
The experience and capability of suppliers has been robustly tested via the process to establish the framework agreement giving full confidence in the approved suppliers.

CHOICE OF SUPPLIERS
A range of suppliers to suit all requirements: from regional SME specialists, to national providers.

GEOGRAHIC COVERAGE
Suppliers are able to supply all regions of the UK.

‘ONE STOP SHOP’
The ability to source all your requirements in this area as part of a single solution.

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Supplier Details

Customer Framework Agreement Portal

Our Customer Framework Agreement Portal allows our customers to:

  • Browse our range of framework agreements, with instant access to all associated documents.
  • Search by keyword to easily find the information you’re looking for.
  • Access support from our team of experts, who can advise on further competitions and answer any questions you might have.

 

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