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Enhanced Purchase-to-Pay (EP2P)
Our EP2P service is delivered in tandem with our Finance and Accounting service, providing a complete end-to-end P2P solution.
Leading technology delivers accurate insight and enhanced user experience, while the optimisation, standardisation, and automation of processes releases end-user time, and drives up compliance and contract management.
We act as an extension of your procurement team, providing the buyer and catalogue content management service, all enabling technology, and optimal user-centric processes on behalf of your organisation, releasing your teams time to focus on other value-adding activities.
“I wouldn’t hesitate to recommend NHS SBS Procurement to other colleagues who might want to use the services.”
“The quality of service has been great; the team have responded quickly and clearly with regard to procedures and requirements, which is really helpful.”
“The communication has been really good; timely as well as clear.”
Claire Fry, NHS England
“As an IT Manager in the NHS, procurement is not my primary function, and while I understand SFI’s and procurement routes to a degree, the Procurement Team have always been available by web portal, email or phone and consistently provided clear, concise and robust replies to questions I’ve faced. It’s fair to say that procurement would be a lot more time consuming without their valued assistance.”
Mark Sharman, Infrastructure Network Manager, North of England Commissioning Support (NECS)
Scope of our services
eCommerce
Our eCommerce service provides a market leading end-to-end technology platform for your organisation to seamlessly and securely procure goods and services when and where you need them and at the agreed price.
Requisitioning to PO processing & reporting
We provide a requisition to purchase order process aligned to your organisations financial instructions, ensuring compliance with governance. By reducing manual intervention and human error we can deliver faster and more efficient processing times at a lower cost.
Catalogue management
Our catalogue management service creates and manages catalogues bespoke to your organisation that are designed to maximise automation and provide a consumer style buying experience, making compliance to governance more achievable, maximising control and spend management.
Low value & complexity sourcing
We provide a tailored low value and complexity sourcing service, enabling your organisation to free up internal resources to focus on higher value procurements, whilst still retaining control and driving value for money in your low complexity spend.
Spend reporting & analytics
We provide full visibility of all purchase data, enabling detailed spend data analysis helping inform organisational decision making on maximising catalogue coverage, identifying and securing cash savings from traditionally difficult to manage tail spend.
End-user support & advice
We provide continuous support and training to end-users, ensuring they are able to use our procurement systems effectively, enabling them to raise requisitions promptly and in line with governance.
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Benefits
Dedicated procurement support
Our experienced team is on hand to ensure end-users have a seamless consumer style buying experience. All queries, complaints and requests for information from customers and suppliers are dealt with promptly and effectively.
Management of non-pay expenditure
We manage non-pay expenditure on goods and services to support driving uptake of contracts and PO compliance.
Client specific catalogue
Provision of a fully bespoke, client specific catalogue based on purchase requirements at both Trust and ICS level.
Procurement regulations
We ensure any non-catalogue items are sourced in line with procurement regulations and the organisations Standard Financial Instructions (SFIs).
Compliant framework agreements
Link purchasing requirements to national, regional and local contracts all available through compliant framework agreements to drive savings.
Robust reports
We provide monthly reporting to track compliance, benefits, potential savings and service improvement opportunities.
Detailed data
Improve data at a line level to inform decision making on catalogue content and enable future procurement activity.
Supplier management
We work with suppliers on added value services such as expedited delivery, product alternatives and swaps, and optimised ordering processes.
Catalogue Content Management Services
NHS organisations are tasked with ordering 80% of their goods via catalogues to drive savings on contracted, standardised products and reduce the amount of clinical time spent on ordering.
Our Catalogue Content Management Service can support your organisation to do this, maintaining data accuracy, and delivering content rich with images and GTINS to support the Scan4Safety agenda.
Why Partner with us?
We add value through the development and implementation of high-quality, cost effective corporate services, providing a level of innovation and efficiency which would be impossible for an organisation to deliver in isolation.
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As a trusted partner for the public sector for 20 years, find out how we can help improve your public services
As a trusted partner for the public sector for 20 years, find out how our experts can help improve your public services.
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Whatever your procurement challenge, you can be sure our procurement experts able to meet it.